Club Rules

The following are the rules of the club and of membership.

Name

The club is owned and operated by Business Clubs Ltd trading as One Alfred Place and will be referred to as One Alfred Place in these rules.

 

Constitution

One Alfred Place is constituted to provide a London base for members to pursue their business and entrepreneurial activities in an efficient and stylish environment.

 

Membership

Every member agrees to be bound by the rules, bye-laws and regulations of One Alfred Place upon acceptance as a member. All members must be aged 18 years or older. 

 

Annual Membership

The annual membership fee is payable in full in advance, and may be increased by the management after noting the recommendations of the Members’ Committee.

 

Membership Categories

At its discretion, the Management may offer a range of membership categories, including temporary membership, with special Terms & Conditions applied to some or each of those categories.

 

Application Procedure

  1. Applications for membership will only be considered if proposed by an existing member of One Alfred Place or a member of staff.
  2. All members have the right to propose new members.
  3. Each new application will be considered at the next Members’ Committee meeting. The Members’ Committee will have absolute discretion as to whether to accept or decline an application for membership. If there are no objections and the applicant is accepted, the applicant will be informed, and will become a member, subject to due payment being received by Direct Debit.
  4. If the membership list is closed at the time, the applicant will remain on the waiting list until further notice.
  5. No reason shall be given for refusal of an application at any stage.
  6. A member may submit an application form for a previously rejected applicant one year after notification of the initial rejection.
  7. All information in relation to any application, whether or not successful, will be treated in the strictest confidence. No reason shall be given for refusal of an application at any stage.

Payment

All application forms must be accompanied by a Direct Debit mandate and membership will not be deemed to have been finalised until the first due payment has been received. In certain circumstances applicants may pay the first year’s membership by cheque, but in all cases a Direct Debit Mandate must be completed before membership becomes finalised.

In subsequent years, membership may be suspended until full payment has been made.

 

Membership Cards

Membership cards will be issued to all members and must be used to gain entry to One Alfred Place.

 

Lost or stolen cards should be reported to the membership secretary, and a replacement will be provided at a charge of £10 per card.

 

The Management reserves the right to refuse entry to any member who fails to produce his card, or who refuses to pay the replacement fee.

 

Resignation

Any member wishing to resign his/her membership may do so at any time by writing to the management of One Alfred Place. Any member who resigns his/her membership will not be entitled to a refund of the annual membership fees paid for that year.

 

Bills

All bills are to be paid in full before leaving the premises unless the member has agreed to open a Monthly Account and pay monthly by Direct Debit.

 

Items recorded to the member’s account must be signed for by the member at the time, or paid in full before the member leaves the club. Any member who has elected to pay at the end of each visit, but who leaves the club without paying will have a temporary account created using the member’s Direct Debit mandate. This will be used unless the account is cleared by the member within 7 days.

 

Account holders will be able to access their monthly account online to check their bill and will be notified, by email alert, of the total amount to be debited for the previous month’s bill no less than 5 days before the payment is drawn down.

 

Any member disputing an item in their statement must make those objections known, by email or in person at the club, no later than 2 days before the payment date.

 

Guests

  • Members may bring up to 3 guests at any one time, or more by prior arrangement. Only guests aged 18 or over are allowed in the club.
  • Any one guest may not visit the club more than 12 times in a year.
  • Reception must be informed in advance of guests’ names, and guests will not be allowed beyond reception until they have been signed in by the member, and have provided a business card or other form of ID.
  • Guests must not be taken into Members Only areas, such as the Quiet Room or Club Cabin.
  • Members will be responsible for their guests’ behavior under all circumstances and the Management reserves the right to exclude a guest or ask them to leave the club at their sole discretion and without explanation.

 

Office Services

One Alfred Place provides members with access to certain office and other services such as access to the internet, telephones, printers and staff support. Members acknowledge that some of these services are provided to One Alfred Place by third parties, and, although One Alfred Place will use its reasonable endeavours to ensure that these services are available to members, One Alfred Place cannot and does not give any warranty, representation or guarantee as to the availability or level of performance of any such service.

 

Telephone Etiquette

One Alfred Place allows members to make telephone calls within the club either on their mobile phones or on the club phones provided. However members are asked to

 

  • set the phone’s ring volume to silent, or the lowest effective ringing volume when in the club.
  • answer phone calls promptly and not leave active phones unattended.
  • respect their fellow members’ right to a civilised working environment by talking as quietly as possible.
  • avoid making calls in phone-free areas such as the Quiet Room and in the corridors outside the Meeting Rooms.

 

Any member persistently ignoring these guidelines may be immediately barred from the club. Members’ guests are permitted to make only limited and brief telephone calls within the club.

 

Space

We have designed the floor so that anyone visiting the club should be able to find a seat and, most of the time, we hope that members will be able to ‘own’ the space immediately around them. However, we ask members to

 

  • Avoid occupying more than one seating location at any one time eg. going for lunch and keeping a table or sofa.  PAs will return your belongings to you in these circumstances or place your items in left luggage.
  • Respect the rule of not more than 3 guests at a time.
  • Avoid moving furniture around without checking with PAs first.
  • Be prepared to share your sofa or table with another member if the club is busy.

 

Internet Connectivity

One Alfred Place broadband and/or the One Alfred Place services may only be used for lawful purposes in accordance with all laws, statutes and regulations in force from time to time in the United Kingdom (‘Law’). You may not use One Alfred Place broadband and/or the One Alfred Place to send, receive, store, distribute, transmit, post, upload or download any materials or data which:

  • violates any Law;
  • is defamatory, offensive, abusive, indecent, obscene, or constitutes harassment;
  • is or may be harmful to minors;
  • promotes or encourages illegal or socially unacceptable or irresponsible behaviour;
  • is in breach of any third party rights (including any third party intellectual property rights);
  • has any fraudulent purpose or effect or involves you impersonating another person or otherwise misrepresenting yourself as the source of any communication;
  • damages or may damage our name and/or reputation or the name and/or reputation of our sub-contractors or agents.

 

We have put technical measures in place to prevent you from accessing certain websites that contain illegal images of child abuse that are identified from time to time by the Internet Watch Foundation (‘IWF’). Although these filters are comprehensive, they do not provide an absolute guarantee that you will be unable to view such illegal images on the internet. In addition, these measures do not filter other content which you may find distasteful, such as ‘adult’ material. On this basis, we recommend that you consider installing additional software on your computer to prevent access to inappropriate websites or content on the internet. For further information regarding the IWF, please visit their website at www.iwf.org.uk.

 

Finally, members must not to divulge the wireless password to guests  under any circumstances as this compromises the security of the network.

 

Club Property

Any member who wilfully removes, damages, or destroys any article or property belonging to the club, or to its members, or to guests on the premises will be liable to expulsion.

 

Any destruction, damage or theft shall be paid by the member, and will be charged to the member’s bank account by Direct Debit, subject to a 30 day period during which a member may present an explanation or dispute the claim.

 

Lobby Terms

One Alfred Place will operate its own version of ‘lobby terms’. ‘Lobby terms’ is an expression describing the code of honour between Members of Parliament and journalists accredited to the lobby of the House of Commons. It is a ‘gentleman’s agreement’ that, unless agreed otherwise, matters raised in conversation between members and guests, or overheard by another member, are not to be used for commercial or journalistic purposes.

 

Any member breaching lobby terms may be liable to expulsion with immediate effect.

 

Disciplinary Procedure

Should a member infringe the rules of One Alfred Place, or make him or herself obnoxious to another member, or be considered guilty of misconduct, or be likely to or have brought the club into disrepute, he or she may be expelled with immediate effect.

 

Such conduct may include, but is not limited to, disruptive behaviour, including loud and intrusive meetings or use of phones; violent or abusive behaviour; and the communication of information concerning the club, members or their guests’ affairs in One Alfred Place to the media.

 

The duty managers may evict or exclude any member or guest whose behaviour they consider to amount to misconduct.

 

One Alfred Place reserves the right to exclude any member or guest without stating a reason.

 

Any member that is permanently barred from One Alfred Place as a result of a breach of these rules will not be entitled to a refund of his/her annual membership fees.

 

Complaints

Members’ complaints shall be put in writing to the club Manager or the Membership Secretary and will be fully considered, if necessary, by the management and/or Members Committee.

 

Suggestions

The club welcomes all suggestions which can be made via a Feedback Form available from reception, or in the place provided in the Members Area of the club website.

 

Disclaimer

Nothing in these rules shall be construed as attempting to limit One Alfred Place’s liability for death or personal injury caused by its negligence.

 

One Alfred Place shall not be liable for any damage to or loss or theft of any member’s personal property while on the premises.

 

All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded. In addition, One Alfred Place cannot accept and hereby excludes any liability for any indirect or consequential losses or for any of the following types of loss (in each case whether direct or indirect) suffered or incurred by a member arising out of any failure by One Alfred Place to comply with these rules or in relation to the operation of the club, including without limitation any unavailability or poor performance of any of the office services:

 

  • loss of profit;
  • loss of revenue;
  • loss of anticipated savings;
  • loss of business, opportunity or contract;
  • loss of goodwill; and
  • loss of or corruption to data.

 

If, notwithstanding the foregoing, One Alfred Place is liable to any member whether in contract, tort (including negligence or breach of statutory duty) or otherwise for any reason arising out of the operation of One Alfred Place, One Alfred Place’s liability shall be limited in any calendar year to an amount equal to the annual membership fees paid by such member in such year.

 

Interpretation of the Rules

In the event of any dispute arising as to the meaning or interpretation of these rules, the matter shall be referred to the Members’ Committee, whose decision shall be final.

 

Governing Law

These rules shall be governed by the law of England and Wales and the English Courts shall have exclusive jurisdiction in respect of any dispute between a member and One Alfred Place arising out of or in relation to these.

 

 

 

 

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